Location: Pasadena, California
At Embodied, we are proud to be building social assistive robots and we are looking to add an office manager / executive assistant to our growing team. The ideal candidate will be able to work independently with limited oversight. Come be a part of a team that is out to change the world!
Keep office stocked and organized with all necessary equipment, supplies, furniture, food, and drink.
Work with building management to resolve any office, parking, utility, or janitorial issues.
Open, sort, and distribute all mail and packages.
Book meetings, calls, flights or hotels with board members, agencies, candidates, etc.
Assist in onboarding new employees and orientation.
Organize company parties, events, and lunches.
Create team meeting presentations for company meetings.
Execute, file, and retrieve all NDAs, contracts, SOWs, and other legal agreements.
Assist with keeping business license, liability coverage, workers compensation, and other legal obligations up to date.
Work with our CFO to send regular financial reports to investors.
Available as a resource to answer questions from investors, board members, and other stakeholders.
Initiate all payments for orders, vendors, reimbursements.
Filing and retrieving financials, including invoices, receipts, expense reports, bank statements, etc.
Keep kitchen, lunch area, and conference areas clean daily.
Assist with any other miscellaneous company projects and general administrative support.
Have fun & learn while working at a startup with a great team and an incredible mission!
2 years of experience as an office manager or administrative assistant.
Knowledgeable of office manager responsibilities and procedures.
A creative mind with the ability to implement office improvements.
Effective time management skills and ability to work independently.
Excellent attention to detail.
Professional and proactive work ethic with the ability to multitask.
Competency in Microsoft and Google Drive applications including Word, Excel, Power Point, Gmail, Docs, Sheets, and Slides.
Excellent interpersonal, written, and oral communication skills.
Embodied is creating robots to help make the world a better place. Come join us to make
Benefits & Perks
We offer competitive perks including gym subsidies, catered lunches, and flexible schedules. We are a dynamic and diverse team that likes to push the status quo. Our work environment is results-driven, collaborative, flexible, and supportive of work-life balance.
To apply, please send your resume, cover letter and salary requirements to email@example.com
Please use requisition code in the subject line: OFMGR081911